GDPR and Freedom of Information

General Data Protection Regulation (GDPR)
The law has changed and the General Data Protection Regulations (GDPR) came into effect on 25th May 2018. It brings higher standards for handling data and greater expectations for improved transparency, enhanced data security and increased accountability for processing personal data. Schools have a legal duty to comply with the GDPR. The new GDPR (General Data Protection Regulation) extends the Data Protection Act (DPA) and strengthens and unifies all data held within an organisation. For schools, GDPR brings a new responsibility to inform parents and stakeholders about how they are using pupils’ data and who it is being used by.

What does GDPR mean for schools?
A great deal of the processing of personal data undertaken by schools falls under a specific legal basis, ‘in the public interest’. As it is in the public interest to operate schools successfully, it means that specific consent is not needed in the majority of cases in schools.

GDPR ensures data is protected and gives individuals more control over their data, however this means schools have greater accountability for the data:

Under GDPR, consent must be explicitly given to anything that isn’t within the normal business of the school, especially if it involves a third party managing the data. Parents (or the pupil themselves depending on their age) must express consent for their child’s data to be used outside of the normal business of the school.

Schools must appoint a Data Protection Officer and be able to prove that they are GDPR compliant.

Schools must ensure that their third-party suppliers who may process any of their data is GDPR compliant and must have legally binding contracts with any company that processes any personal data. These contracts must cover what data is being processed, who it is being processed by, who has access to it and how it is protected.

It is compulsory that all data breaches which are likely to have a detrimental effect on the data subject are reported to the ICO within 72 hours.

East Claydon’s Data Protection Officer is Richard Smith. He can be contacted at rsmith@eastclaydon.org.uk for any queries regarding data and any data requests. Our Data Protection Policy, privacy notices and consent forms are all available here:

Freedom of information: publication scheme
All public authorities, including schools, are required under the Freedom of Information Act to adopt a publication scheme that has been approved by the Information Commissioner.

There is currently one approved model publication scheme, which has been produced by the Information Commissioner’s Office (ICO).

Schools must adopt the ICO’s model scheme and make it publicly available

Please click here to download the ICO’s model publication scheme.

Our published guide to information
Schools should publish a guide to information alongside the publication scheme.

The guide should specify:

  • the documents available
  • the format of the documents
  • any charges made for the information

Published Guide to Information
GDPR Information Audit and Retention Schedule – Spring 2019